Committee of the Whole

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report TR-2024-03-14 prepared by Jodi MacArthur, Treasurer and; FURTHER accept the 2024 septic inspection program budget as presented.

THAT the Township of Huron Kinloss Committee of the Whole hereby receives for information Report BLDG-2024-03-9 prepared by Bill Klingenberg, Manager of Building and Planning.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2024-03-7 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2024-03-8 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator- CEMC.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2024-03-2 prepared by Jennifer White, Manager of Legislative Services; AND FURTHER THAT Staff bring forward a by-law to award the construction of drainage works to JC Millwrights Inc. in the amount of $178,773.74 exclusive of applicable taxes.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report TR-2024-03-15 prepared by Jodi MacArthur, Treasurer; AND FURTHER direct staff to bring back a report prior to developing the 2025 budget to determine the future status of the water quality monitoring program.

That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-03-11 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CS-2024-03-13 prepared by Mike Fair, Director of Community Services.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report CS-2024-03-14 prepared by Mike Fair, Director of Community Services.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-03-8 prepared by John Yungblut, Director of Public Works; AND FURTHER accept the quotation from Da-Lee Dust Control Ltd. in the amount of $0.34 per litre to supply, haul and apply dust suppressants on Township gravel roads in 2024; AND FURTHER that the appropriate By-law come forward.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-03-10, prepared by John Yungblut, Director of Public Works.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2024-03-11, prepared by John Yungblut, Director of Public Works. AND FURTHER accepts the proposal from GM BluePlan Engineering Limited for the provision of engineering services for the Huron Landfill and Kinloss Landfill over a five-year term in the amount of $194,500 not including HST. AND FURTHER authorizes the appropriate By-law be brought forward.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2024-03-6, prepared by Michelle Goetz, Manager of Strategic Initiatives; AND FURTHER authorizes staff to submit an application to the Ontario Trillium Foundation capital grant program for the Lucknow Community Centre Roof Replacement Project.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-03-11, prepared by Mike Bartlett, Administrative Coordinator.

THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CAO-2024-03-12 prepared by Mike Bartlett, Administrative Coordinator; AND FURTHER confirms the 2024 EIES program guidelines and the appointment of Christine Heinisch to the EIES committee.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-03-10 prepared by Kelly Lush, Deputy Clerk; AND grants an exemption to Noise By-Law No. 2005-101 to permit music at a wedding reception on June 15, 2024, until 1:00 a.m. on Sunday, June 16, 2024 at 684 Havelock Street in Lucknow; AND FURTHER grants an exemption to Noise By-law No. 2005-101 for the Dungannon Tractor Pull and Demolition Derby on the evening of June 14 th , 2024 until June 15 th at 1:00 a.m. and the evening of June 15 th until June 16 th at 1:00 a.m providing a special event permit is approved for the event.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-03-11 prepared by Kelly Lush, Deputy Clerk; AND FURTHER THAT the Committee of the Whole support resolution #__________, __________, _________, _________, _________, _________ , __________ . AND FURTHER direct staff to distribute as they see fit.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receive Report CLK-2024-03-12 as prepared by Jennifer White, Manager of Legislative Services/Clerk.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report CLK-2024-03-13 as prepared by Jennifer White, Manager of Legislative Services/Clerk; AND FURTHER THAT the direction provided to Staff to proceed with the administrative steps to stop up and close the portion of the road allowance, declare the lands surplus to municipal needs, convey the lands and enter into necessary encroachment agreements as applicable be affirmed; AND FURTHER THAT the appropriate by-laws be brought forward.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report CLK-2024-03-14 as prepared by Jennifer White, Manager of Legislative Services/Clerk; AND FURTHER THAT the guidelines outlined in the report be used to facilitate the required Hearing and provided to the appellants in advance of the meeting.

THAT Council move into closed meeting at 8:45 p.m. for the purpose of: 1)personal matters about an identifiable individual, including municipal or local board employees (tax arrears complaint); 2) personal matters about an identifiable individual, including municipal or local board employees (Recruitment Fire Chief); 3) personal matters about an identifiable individual, including municipal or local board employees (Recruitment Landfill Attendant) ; pursuant to Section 239(2) of the Municipal Act, 2001, as amended; AND FURTHER THAT Council return to regular open meeting upon completion.

THAT the Township of Huron-Kinloss Committee of the Whole receives for information, Report BLDG-2024-03-8, as prepared by Bill Klingenberg, Manager of Building and Planning, CBO.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-03-4, as prepared by Heather Falconer, By-Law Enforcement Officer.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report FIRE-2024-03-09, prepared by Mel Moulton Emergency Services/ Health & Safety Coordinator- CEMC; AND FURTHER approves the changes to the Special Event By-law and authorizes the appropriate By-laws to be brought forward.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-03-12 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2024-03-7 as prepared by John Yungblut, Director of Public Works.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2024-03-09, prepared by John Yungblut, Director of Public Works.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-03-12, prepared by John Yungblut, Director of Public Works; AND authorizes entering into a hydro servicing agreement with Hydro One Networks Inc. for the expansion of hydro services on Lake Range Drive; AND FURTHER authorizes Staff to proceed with Option A as outlined; AND FURTHER authorizes recovering 25% of the total cost from the owner of PLAN M77 BLK A, BLK B SEC; M-77 PCL A-2, PCL B-5 RP;3R4736 PART 1 & 2; AND FURTHER authorizes recovering 25% of the total cost from the owner of PLAN M77 PT BLK B RP 3R4736; PART 4 UNREG; AND FURTHER authorizes entering into an easement agreement with Hydro One Networks Inc; AND FURTHER authorizes any appropriate by-laws be brought forward to the next Council meeting.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2024-03-7 as prepared by Amy Irwin, Economic Development Officer.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-03-13 prepared by Mary Rose Walden, Chief Administrative Officer; AND FURTHER approves the updated Terms of Reference for the Nuclear Waste Management Organization Significant Neighbouring Community Working Group.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at 9:01 p.m.