Committee of the Whole

That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2023-05-11.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2023-05-20, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2023-05-21 prepared by Chris Cleave, Fire Chief.

That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2023-05-10 prepared by Ken McCallum, Drainage Superintendent

That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number TR-2023-05-36 prepared by Jodi MacArthur, Treasurer.

That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number CS-2023-05-28 prepared by Mike Fair, Director of Community Services; AND FURTHER Committee of the Whole recommend that the Columbarium Care and Maintenance fee #3 Care and Maintenance b) Niche 1,2,3 increase from $135.00 to $180.00; AND FURTHER authorizes the appropriate by-law coming forward.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-05-30 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-05-31 prepared by Mike Fair, Director of Community Services.

That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number CS-2023-05-32 prepared by Mike Fair, Director of Community Services; AND FURTHER directs Staff to evaluate the feasibility of a walking path between Patt’s Place and Boiler Beach Road; AND FURTHER if determined to be feasible, authorizes Staff to proceed with including the development of the walking path during the Boiler Beach Road reconstruction project. 4.7 Public Works 4.7.1 Asphalt Paving RFQ 2023, PW-2023-05-27 1. Asphalt Paving RFQ 2023 - PW-2023-05-27.pdf 2. Huron Kinloss - 2023 Asphalt.pdf Council inquired about whether areas could be pulled forward from next years plan, as a cost savings measure. Staff discussed the process for grouping and did not expect that there would be a cost savings in this case. Staff also consider the affect of closing roads to residents and visitors when planning paving schedules. Resolution No.: 05/01/23 - 14 Moved by: Shari Flett Seconded by: Scott Gibson That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number PW2023-04-21 prepared by John Yungblut, Director of Public Works AND accepts the quotation from Lavis Contracting Co. Ltd. in the amount of $353,601.75 plus HST for hot mix asphalt paving on Con. 10, Lake Range Dr. and Finlay St. AND grants an exemption to the Purchasing and Procurement Policy AND FURTHER authorizes the appropriate by-law coming forward.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report No. PW-2023-05-30, prepared by John Yungblut, Director of Public Works.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number PW2023-05-26 prepared by John Yungblut, Director of Public Works; AND FURTHER THAT Council approve the temporary closure of Walter St. and Washington St. in Lucknow on June 16, 17 and August 23-27, 2023, and provide road closed barricades as required; AND FURTHER THAT Council approve in-kind support for the use of available trucks and staff for the purpose of garbage removal (maximum of three); AND FURTHER THAT landfill tipping fees be waived at the Huron Landfill for waste generated at the events; AND FURTHER THAT Council approve the use of two portable generators during the events, (excepting should a Township need emerge prior to or during the event); AND FURTHER THAT for clarity the fuel costs associated with generator use shall be the responsibility of the Kinsmen organization; AND FURTHER THAT Council approve in-kind support of gravel road grading on the event grounds at Graceland be provided using Township staff and resources, prior to the Derby/Tractor Pull Event; AND FURTHER THAT for clarity any further grading or dust control required for additional events at the Graceland site shall be the responsibility and at the cost of the event organizers; AND FURTHER THAT the request for additional lighting on Campbell St. at the Walter St and Washington St intersections be considered in future Council budget deliberations; AND FURTHER THAT requests for the Lucknow and District Sports Comp

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2023-05-21, prepared by Michelle Goetz, Manager of Strategic Initiatives.

That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2023-05-10, prepared by Mike Bartlett, Administrative Coordinator.

THAT the Township of Huron-Kinloss Committee of the Whole receive for information Report CAO-2023-05-9 prepared by Mary Rose Walden, Chief Administrative Officer.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2023-05-29 prepared by Kelly Lush, Deputy Clerk.

THAT the Chief Administrative Officer be appointed to represent The Corporation of the Township of Huron-Kinloss at the Westario Power Annual Shareholder Meeting on June 14, 2023; AND FURTHER THAT the Treasurer be appointed as alternate representative in the absence of the Chief Administrative Officer.

THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2023-05-28 prepared by Kelly Lush, Deputy Clerk.

THAT Committee of the Whole move into closed meeting at 9:31 pm for the purpose of considering a proposed or pending acquisition or disposition of land by the municipality or local board (Walpole Trail), pursuant to Section 239(2) of the Municipal Act, 2001, as amended; AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion. 9. Business Arising from the Closed Session The Mayor reported that a closed meeting had been held and direction provide to Staff on the matter. Resolution No.: 05/01/30 -30 Moved by: Larry Allison Seconded by: Scott Gibson THAT the CAO and Clerk be authorized to sign and execute any and all required documents to formalize the direction provided from Council in respect of Confidential Report BLDG-2023-13.